• Receptionist

    Job Locations US-TX-La Porte
    Requisition ID
    2018-2639
    Category
    Office and Administrative Support
  • Overview

    Austin Industrial is a leading General Contractor that provides construction, maintenance, turnaround, specialty, and plant services within the oil, gas, chemical, power, and manufacturing industries.  We are currently seeking an experienced Receptionist to join our corporate office team based in La Porte, TX.
     
    The Receptionist is responsible for a wide variety of clerical office duties in support of company administration. This includes coordinating and communicating office activities, greeting and screening visitors, answering and referring inbound telephone calls, and scheduling appointments.

    Core Competencies

    • Customer Focus
    • Communication
    • Energy
    • Team Work
    • Quality Orientation
    • Problem Solving
    • Accountability and Dependability
    • Operating Equipment
    • Ethics and Integrity

    Responsibilities

    Essential Duties and Responsibilities:

    • Respond to telephone, e-mail, and in-person inquiries from customers, business partners, and other parties.
    • Refer all inquiries to the appropriate individuals, divisions, or departments across the organization.
    • Take and record telephone, e-mail, or written messages for staff members.
    • Type forms, letters, reports, and memos as necessary.
    • Receive and distribute all forms of paper correspondence.
    • Organize, maintain, and coordinate office records and files in their proper locations.
    • Where necessary, assist in the compilation of data for various reports.
    • Coordinate the logistical aspects of departmental programs, such as meetings, seminars, workshops, special projects, and events.
    • Arrange and book meetings in boardrooms, off-site conference halls, and other locations; ensure the appropriate presentation equipment is there.
    • Arrange travel bookings via approved providers, distribute tickets to staff, and post incurred expenses to the summary sheet.
    • As a front-line worker, present a positive and professional image of the organization to all visitors, suppliers, inquiries, and other interactions.
    • Provide information to staff and/or customers about special activities.
    • Schedule appointments for interviews.
    • Ensure all forms and reports are completed as needed.
    • Ensure that the appropriate evacuation procedures are carried out in the event of an emergency.
    • Observe and report any security issues to management.
    • Administer and manage inbound/outbound mail, including priority post, packages, courier services, and other correspondence.
    • Maintain the reception area in a tidy and presentable manner.
    • Accept and monitor inbound shipments as necessary.

    Qualifications

     

    • High school diploma or GED, or an acceptable combination of education and experience.
    • Minimum of five years Receptionist experience preferred.
    • Strong knowledge of general office procedures.
    • Minimum keyboard skills of 45 wpm.
    • Basic knowledge of preparing simple correspondence, including memos, letters, etc.
    • General mathematical skills.
    • Knowledge of supplies, equipment, and/or services ordering, as well as inventory control of these items.
    • Proficiency in Microsoft applications including Excel, Word, PowerPoint and Outlook.
    • Ability to maintain filing systems and basic databases.
    • Superior telephone etiquette and strong interpersonal skills.
    • Strong written and verbal skills to communicate with all levels of the organization and its executive team.
    • Customer service orientation.

    We offer excellent benefits including medical insurance, dental insurance, matching 401k and we are proud to be a 100% Employee Owned Company!

     

    Austin Industrial is an Equal Opportunity Employer. Austin Industrial participates in E-Verify.

     

    No agency inquiries please. 

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