Job Site Administrative Assistant

US-CA-San Francisco
Requisition ID
2018-2390
Category
Office and Administrative Support

Overview

Do you want to make a difference when it comes to building iconic structures?  Are you looking to put your strong, administrative support skills to use for a company known for building hospitality, healthcare, aviation, high-rise, mixed-use and higher education structures?  Well then, Austin Commercial is the right career move for you.  Austin Commercial is currently seeking an experienced Administrative Assistant to be located in South San Francisco, CA at the San Francisco International Airport.  We excel at what we do and are looking for talented professionals that want to excel with us. 

 

This position is responsible for general office support for a large construction project, working in a professional office environment with daily client interaction. Duties include the following:

 

Responsibilities

  • Leadership organizing and managing the site office in a collaborative work environment.
  • Data entry, filing, taking meeting minutes and other general administrative duties as assigned.
  • Administrative support for project management and engineering staff.
  • Assist FOM (Field Office Manager) with subcontractor billings and documentation.
  • Assist Office Engineers/Project Engineers with documentation and project management software, supporting the management of subcontracts.
  • Assist Superintendents with organizing/filing daily reports, security badging, etc.
  • Assist PMs with correspondence, project reporting, expense reports, welcoming owners, architects, consultants and visitors upon entrance to our office.
  • Preparation of reports, proposals, manuals, plans, and budgets.
  • Responsible for documentation of certified payroll.
  • Scheduling of appointments, meetings, conference rooms,
  • Assisting with travel arrangements for project staff

Qualifications

  • Seeking at least three years’ comparable administrative support experience.
  • Strong writing and grammar skills to assure quality of project correspondence
  • Experience with Worker’s Compensation and Safety programs a plus.
  • Experience in all types of business software including the Microsoft Office Suite.
  • Must be comfortable working at a construction site office.

 

We offer excellent benefits including medical insurance, dental insurance and a matching 401K plan and we are proud to be a 100% Employee Owned Company.

 

Austin Commercial is an Equal Opportunity Employer

 

About Austin Commercial

This is an opportunity to join one of North America's most respected and fastest growing commercial construction firms. With regional operations and iconic projects across the United States, Austin Commercial has established itself as a builder and employer of choice. From complex airports, healthcare facilities, educational institutions, research labs and sports facilities, and other emerging markets, Austin Commercial brings ingenuity and a proven track record performance to meeting owner’s needs.

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